Reports and invoicing
Reports answer two questions: where did the time go, and what do I invoice. Both start from the same filters — period, project, client, person, tag, billable or not.
The dashboard
Overview is the quick look: total, billable and earned for the period, hours per day, a breakdown by project, your daily goal and streak, budgets at risk and — for owners, admins and leads — who has a timer running right now, with a switch between Just me and Whole team. Everything on it is a report you could build on the Reports page; the dashboard just asks the usual questions for you.
Summary and detail
The summary gives totals with a breakdown by day and by project — good for a look at the week. The detail lists every entry, which is what you attach to an invoice when a client asks what those twelve hours were.
Rounding
Many people bill in blocks rather than to the minute. You can round to 5, 10, 15, 30 or 60 minutes, up, down or to the nearest block.
Two things worth knowing, because they surprise people:
- Each entry is rounded, then the entries are added up. Four seven-minute entries at 15-minute blocks, rounded up, are four blocks — one hour, not the half hour the raw 28 minutes suggest. That is how block billing works, and it is why the rounded total can be much larger than the tracked total.
- Rounding never touches your data. It is a setting on the report, not a change to entries. Switch it off and the exact minutes are still there.
Amounts
The amount is the rate that applies to each entry times its (possibly rounded) duration, summed. Only billable entries count. The rate is the one that was valid when the entry started, so a raise last month does not reprice last year. If a rate is missing, the row shows a dash instead of an amount, and the total says so rather than quietly under-reporting.
Workload: plan against reality
The Summary / Workload switch at the top of Reports turns the same filters into plan versus actual per person and per day, week or month. Capacity is not stored anywhere: it is the member's standard day (net minutes) times the working days Monday to Friday, minus workspace holidays, minus approved absences (a half day counts 0.5). Someone without a standard day — an external contractor, say — shows „—“, not zero. In your personal space, capacity is the daily goal from your profile.
You get Tracked „12:15 / 40:00 · 31 %“, Remaining or Over capacity, a bar chart with capacity in grey behind the bars, and a table of people by utilisation. Overrun is counted per bucket: a day over capacity is not cancelled out by a day under it.
Exports
CSV for spreadsheets and accountants: one row per entry, with the day,
times, duration in both h:mm and decimal hours, person, project, client,
task, description, billable, rate and amount. PDF for sending to a
client as-is; it is a paid-plan feature.
Very long ranges have a cap (100 000 rows). If you hit it, narrow the period — and tell us, because it means you are the kind of user we should make this faster for.
What the free plan can see
The free plan reports over the last 90 days. Older data is not deleted — it is waiting, and a paid plan opens it up again.
Invoicing
Hourino keeps its own list of invoices so the same hour is never billed twice. Create invoice in Reports (owners and admins) walks through two steps. First the lines: billable entries of one client in the period, grouped by project (default), by description, or as a single line. Each line uses the rate that applied at the time of the entry, so entries at different rates get separate lines and quantity times price always equals the amount. The rounding from Reports carries over, lines can be renamed or left out, and Include already invoiced moves an entry from its old invoice onto the new one.
Second the document: either a PDF invoicing basis made here (numbered per workspace and year, with your supplier details from Settings → Invoicing, the client, and a total without VAT — it says on it that it is not a tax document), or an invoice created in your connected invoicing system (Fakturoid today: it matches or creates the client by registration number or name, creates the invoice with the lines, stores the number and link, and can send it straight away).
An entry on a live invoice is locked: its times, project, billable flag and deletion are refused, description and tags stay editable, and the entry shows „Invoiced · number“ with a link. The Invoicing page lists everything, with issued this year, unpaid and not-yet-invoiced in the last 90 days at the top; from there you download the PDF, open the invoice in Fakturoid, mark a basis paid, or cancel — cancelling frees the entries and never reuses the number. In your personal space you invoice the companies you work for as an external, at your own rate.
Invoicing settings
Settings → Invoicing holds the supplier details printed on the PDF basis (name, address, registration and VAT numbers, e-mail, logo, default grouping) and the connection to your invoicing system: slug, client id and secret (stored encrypted and never shown again), default due days and VAT rate, plus Test connection. If the provider rejects the credentials, the workspace admins get one e-mail and the connection shows the error until it is fixed. The free plan makes up to three PDF bases a month and does not connect an invoicing system.
Your week by e-mail
Once a week — Monday at 7 in your time zone, by default — Hourino sends a summary of the previous week: total time with the change against the week before, billable and its share, earnings where your own rates apply, capacity, a table by day with „—“ for empty days, your top three projects, and things worth acting on: a timer running since an earlier day, working days without an entry, absence requests waiting, a timesheet not yet submitted. Owners, admins and leads also get a Team block per company workspace — hours against capacity, who did not track, budgets at 80 % and above, absences and timesheets waiting for them.
It is on for everyone with a verified e-mail, and off in one click: the unsubscribe link at the bottom of the e-mail, or Profile → Basics → Weekly e-mail summary, where you also pick the day and hour, add a monthly summary, drop the team block, Preview it or Send now. A week with nothing to show sends no e-mail.